The following institutions are hereby established:
- The Governing Council comprised of Governors of Member Counties;
- County Assemblies Summit
- The Secretariat; and
- The Sector Committees.
Other institutions may be established as necessary.
1. The Governing Council
- The Governing Council shall consist of the Governors of all the Member Counties, and shall be the supreme policy-making organ of the CPD.
- The Governing Council shall be responsible for the overall policy direction and control of the functions of the CPD.
- The Governing Council shall adopt legal instruments for the implementation of the provisions of this MOU, provided that the Governing Council may delegate this authority to the Secretariat or any institution of the CPD as the Governing Council may deem appropriate.
- The Governing Council shall elect a Chairperson and a Deputy Chairperson of the CPD from amongst its members for one (1) year on a rotational basis.
- The Governing Council shall meet at least four (4) times a year.
- The Governing Council may create committees, other institutions and organs as it may consider necessary.
- The Governing Council shall appoint the Chief Executive.
- Subject to the provisions of Article VII, the Governing Council shall decide on the admission of new members to the CPD.
- Unless otherwise provided in this MOU, the decisions of the Governing Council shall be taken by consensus and shall be binding.
2. The County Assemblies Summit
- The County Assemblies Summit (CAS) shall consist of members of the County Assemblies of the member Counties, herein called ‘The Summit’.
- The County Assemblies Summit shall provide a forum to discuss, input and endorse the initiatives presented by the Governing Council, and shall provide strategic advice to the Council to ensuring the initiatives generate the desired impact;
- The Summit’s resolution will form agenda that the respective assemblies will implement by way of resolutions, policy, budget, laws and regulations to enable achievement of CPD’s objectives.
- The Summit shall elect a Chairperson and a Deputy Chairperson of the Summit from amongst its members for one (1) year on a rotational basis.
- The Summit shall meet at least two (2) times a year.
- The Summit may create sectoral committees in line with article XIII or as it may consider necessary.
- Unless otherwise provided in this MOU, the decisions of the Summit shall be taken by consensus and shall be binding.
3. The Secretariat
The Secretariat shall be the principal executive organ of the CPD, and shall be responsible for:
- Overseeing the functioning and development of the CPD;
- Strategic planning and day to day management of the CPD;
- Developing strategies and work programmes of the CPD for approval by the Governing Council;
- Recommending, for the approval of the Governing Council, the establishment of directorates, committees, and other institutions and organs of the CPD;
- Implementing the decisions of the Governing Council and the Sector Committees;
- Organization and management of the CPD’s meetings;
- Financial and general administration;
- Budget preparation and implementation;
- Representation and promotion of the CPD;
- Co-ordination and harmonization of the policies and strategies of the Member Counties;
- Mobilisation of resources, co-ordination and harmonization of programmes and projects with co-operating partners;
- Devising strategies and initiatives for self-financing and income generating activities and investments of the CPD;
- Management of special projects and programmes;
- Preparation and submission to the Governing Council, for approval, such administrative regulations, standing orders and rules for the management of the affairs of the CPD; and
- Such other tasks as may be assigned to it by the Governing Council from time to time.
The Secretariat shall be headed by a Chief Executive officer who shall be assisted by three Deputy Executive officers.
The Secretariat shall have such other staff as may be determined by the Governing Council from time to time.
4. The Chief Executive Officer
The Chief Executive and Deputy Executives shall be appointed by the Governing Council and have to be heading a department in charge of Peace and Development in any of the member counties.
The Chief Executive shall be responsible to the Governing Council for the following:
- Consultation and coordination with the Member Counties and other institutions of the Member Counties;
- Pursuant to the direction of the Governing Council or on his/her own initiative, undertaking measures aimed at promoting the objectives of the CPD and enhancing its performance;
- Promotion of co-operation with other organisations for the furtherance of the objectives of the CPD;
- Organizing and servicing the meetings of the Governing Council, the Sector Committees and any other meetings convened on the direction of the Governing Council and the Sector Committees;
- Appointment of the staff of the Secretariat, in accordance with approved procedures, and under Terms and Conditions of service approved by the Governing Council;
- Administration and finances of the Secretariat;
- Custodianship of the property of the CPD;
- Preparation of the annual reports on the activities of the CPD and its institutions;
- Preparation of the budget and audited accounts of the CPD for submission to the Governing Council for approval;
- Public relations and promotion of the CPD; and
- Such other functions as may from time to time be assigned by the Governing Council.
The Chief Executive officer and Deputy Executive officers shall each be appointed for a term of three (3) years, and be eligible for a single further term of appointment of a period not exceeding three (3) years.
5. Sector Committees
The Chief Executive and Deputy Executives shall be appointed by the Governing Council and have to be heading a department in charge of Peace and Development in any of the member counties.
- There shall be established a Sector Committee for each core pillar and each enabling pillar.
- The Chairpersons of the Sector Committees for the core pillars shall be appointed for a two (2) year term with the initial chairpersons being appointed as follows:
- Livestock and Agriculture Management – Baringo County;
- Trade, Industry and Tourism Promotion – Samburu County;
- Infrastructure Development – Laikipia County; and
- Water & Resource Management – Isiolo County.
- Sector Committees shall consist of County Executive Committee Members for the respective sectors from each Member County.
- The Chairpersons for the enabling pillars shall be appointed for a period of two (2) years on a rotational basis from the County Executive Members for the respective sectors from each Member County.
- Each Sector Committee shall elect Deputy Chairperson of the Committee from amongst its member Counties for two (2) years on a rotational basis provided that a chairperson and a deputy chairperson of any sectoral committee shall not be from the same member County.
- The Sector Committees shall serve as technical advisory committees to the Governing Council.
- It shall be the responsibility of the Sector Committees to:
- Oversee the activities of the core areas of integration based on the four core and three enabling strategic pillars;
- Monitor and control the implementation of the Strategic Plan in its area of competence;
- Liaise with the Secretariat in the development of the policy and strategy for the respective sector; and
- Create such permanent or ad hoc sub-committees as may be necessary.
- The Sector Committees shall meet at least four (4) times a year.
- The Governing Council may re-allocate the leadership of the core pillars amongst the Member Counties within the CPD provided that no Member County shall lead more than one of the core pillars at the same time.
- The Sector Committees shall report to the Governing Council.
Decisions of the Sector Committees shall be taken by consensus.
